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Permissions Manager

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Successful applicants for employment with Human Kinetics must be fully vaccinated against COVID-19 .*

*Applicants that cannot get vaccinated due to a medical or a sincerely held religious belief may request an exemption as a reasonable accommodation.

Human Kinetics is committed to building a more diverse workforce. We welcome BIPOC candidates and others who identify with underrepresented groups to apply.

Salary Range: $39,000-$52,000

Job Summary

The Permissions Manager is the ProdDev expert responsible for overseeing the permissions workflow (except for vendor photo permissions) and ensuring, to the extent that it is within their control, that all permissions projects are completed according to established quality, budget, and schedule expectations. The Permissions Manager performs a wide variety of detail-oriented tasks related to permission and copyright and serves as a resource to HK staff in matters related to that subject area.

Eligibility for remote work: All functions of this position can be successfully performed remotely.

Essential Functions

1. Understands what copyright protects, what is in the public domain, what types of products are eligible for copyright protection, and HK’s guidelines for determining whether an item needs permission. Participates in discussions about strategies for transforming content so that permission is not needed.

2. Serves as a resource to authors and editors on HK’s permissions process and guidelines. Shares expertise about how to obtain permission in specific situations.

3. Consistently follows current permissions policies and processes while performing related tasks. Suggests changes and improvements to policies and processes in response to changing external or internal requirements, limitations, or trends.

4. Assesses what rights are needed and what work needs to be done to complete permissions for assigned projects. Keeps editors and authors informed on project status. Works with editors to keep permissions projects on track.

5. Uses efficient methods to obtain any permissions that are needed according to schedule. Documents the appropriate terms and dates in appropriate databases. Pays permission invoices within designated terms.

6. Generates credit line reports from the art/photo database. Proofreads credit lines in pages and provides corrections to editors.

7. Prepares and sends early permissions information to all authors upon receipt of their signed contract.

8. Administers and responds to requests for permission to reuse HK-published material. Functions as the primary liaison between HK and external rights management organizations such as the Copyright Clearance Center and Publishers’ Licensing Services. Updates the CCC and PLS platforms as products are released or rights revert.

9. Determines and reports which items cannot be included in translations, legacy-title ebooks, and libraries (e.g., Bloomsbury).

10. Registers copyright for all new book releases, and for journal and other products as required.

11. Contributes to HK’s profitability by working productively and ensuring budgets and schedules are met.

12. Updates permission metrics quarterly for inclusion in the TP Editorial Director’s quarterly report.

Secondary Functions

1. As requested, assists Directors of the TP and AC Editorial Departments in preparing annual budget recommendations for external product development expenses.

Job Qualifications

Education: Bachelor's degree required with a Bachelor's degree in a language-related field or in information or data sciences preferred.

Experience: Book or journal publishing experience required. Proficiency in Microsoft Office (Word, Excel, Access, Outlook) also required.

Two or more years of book or journal publishing experience in an editorial or permissions-related role preferred.

Required Competencies:









Attention to detail

Computer literacy

Decision making

Financial awareness

Functional expertise and usage

Planning and organizing

Quality orientation

Results orientation

Stress tolerance


Conceptual thinking


Oral communication

Organizational awareness

Written communication

Preferred Competencies:

Customer focus

Innovation orientation

Strategic thinking

Job Demands

Office Equipment: Frequent Windows computer usage, occasional phone/Teams calls and copier.printer/scanner usage, and rare use of a Mac computer.

Mental Demands: Frequent problem solving, decision making, organization, reading/writing, and managing one's own time. Occasional data interpretation and rare use of supervision skills.

Working Conditions: Indoor, office or home office environment with controlled temperatures.

Physical Demands: Frequent sitting, talking, hearing, seeing, and typing.  Occasional standing and walking. Rare driving and lifting greater than 5 lbs.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


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